Debit note

 Debit note is a document or a commercial instrument issued by a buyer to a seller, indicating that the buyer is debiting or reducing the amount owed to the seller. It is typically used to adjust or rectify errors, return goods, claim discounts, or make adjustments to the original invoice amount.t Note

To add Debit note posting, Go to Account >> Transaction >> Debit Note

Just after you click on the Debit Note, you will see the following screen. On the top right side, you can see two icons. Each icon has a different function in the system. If you click on the ‘Eye’ icon, it will show you the list of Debit Note. You can also press Alt + 1 to open an ‘Eye’ icon.

You can also filter the list by ‘Voucher number’, ‘Voucher type’, ‘Transaction Date’ and ‘Payable Profile’.

After that, you will see the list of Debit Note as given below:

To edit the Debit Note, you can click on ‘Pencil’ or press Alt +2. After that, you will see the following screen, then fill in all the required fields.

At first, you need to fill in the information form the ‘Primary Information’. You have to select the Debit Note type from the ‘Type’ field, Debit Note number from the ‘Debit Note’ field, and creditor from the ‘creditor’ field.

After that, the system will automatically update the fiscal year, Debit Note amount, and date of transaction. Then, you can load the posting by clicking on ‘Load’ or press Alt + L. You can clear the posting by clicking on ‘Clear’ or with Alt + C.

The Debit Note you loaded will appear on the Detail List. At last, you must write the narration of posting and save it by pressing Ctrl+ S. If you want to clear the transaction, you can click on the ‘Clear all’ button.