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A. Clear Remaining Postings & Entries in Client Side, Verify Your User Rights

1. Clear Remaining Postings & Entries

  • Advise the client to post or clear any pending entries.

  • This includes Sales, Purchases, Consumption, Debit Notes, and Credit Notes.

  • Incomplete postings can create mismatches in reports, so they must be updated first.

2. Verify User Rights

  • Ensure proper user rights are assigned to the admin or support user ID.

  • Confirm access is provided for all key modules: Front Office (FO), POS, Inventory (INV), Accounts (ACC), and HRM.

  • Without full access, certain data may remain hidden, resulting in an incomplete audit.

3. Review Inactive Setup

  • After verifying user rights, check system setups, especially inactive ones.

  • Examples include Cost Centers, Outlets, and Menu Groups.

  • Normally, inactive setups do not affect reports. However, in some cases, system development may not properly filter inactive records, which can cause confusion.

4. Why These Steps Matter?

Many times, auditors spend extra time validating data only to realize that the issue was caused by uncleared postings or restricted user rights.
To save time and avoid delays, it is best to clear these basics before starting the audit.

✅ By completing these steps, auditors ensure the system is fully prepared, all postings are cleared, and proper access is available before moving into the detailed data audit process.

Documented By - Sundar Mishra.

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